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PDF settings in word

 

Enable Acrobat Toolbar

  • Click the Office button, and then click the Word Options button
  • Click Add-Ins on the left side of the dialog box.
  • Do one of the following:
    • If PDFMOutlook or Acrobat PDFMaker Office COM Addin is not listed,
    • choose COM Add-Ins from the Manage pop-up menu and click Go.
    • If PDFMOutlook or Acrobat PDFMaker Office COM Addin is listed
    • under Disabled Application Add-ins, select Disabled Items from the
    • Manage pop-up menu and click Go.
    • Select PDFMOutlook or Acrobat PDFMaker Office COM Addin and
    • click OK.
    • Restart the Office application.

Word Menu Bar

Preferences

From the Acrobat menu select "preferences"

Settings Tab

Settings Tab

PDFMaker Settings

Conversion Settings

Specifies the standard by which the PDF will be optimized. When you choose an item in the menu, a description of that preset appears immediately below it.

View Adobe PDF Result

Opens the converted document directly into Acrobat.

(Exception: when you choose Convert To Adobe PDF And Email.)

Prompt For Adobe PDF File Name

Lets you enter a custom filename for the resulting PDF. Deselect this option to save the file in the same folder as the source file, using the same name but with a .pdf extension.

Lets you enter a custom filename for the resulting PDF. Deselect this option to save the file in the same folder as the source file, using the same name but with a .pdf extension.

Convert Document Information

Adds document information from the Properties dialog box of the source file. This setting overrides the printer preferences and settings in the Advanced panel of the Adobe PDF

Advanced Settings Button

The Advanced Settings button opens the Adobe PDF Settings dialog box, which contains many additional conversion options. These conversion settings apply to all Acrobat features that create PDFs, such as Acrobat Distiller, PDFMaker, and the Acrobat application itself.

PDF/A Compliant PDF File

Creates the PDF so that it conforms to this ISO standard for long-term preservation of electronic documents. You may choose which compliance level from the drop down list.

Application Settings

Attach source file

Includes the Word document that is being converted as an attachment to the resulting PDF.

Create Bookmarks

Converts Word headings in original Office documents to PDF bookmarks.

Selecting this option overrides any settings on the Bookmarks tab of the Conversion Settings dialog box.

Add Links

Includes active links and hypertext in the PDF.

Enable Accessibility And Reflow With Tagged Adobe PDF

Embeds tags in the PDF

Security Tab

This tab adjust the security on the created pdf. Settings such as; requiring a password, restricting the documents use inculding copying text or printing.

Security Tab

Word Tab

Word Tab

Use this to control how certain features will be rendered in PDF.

Convert Displayed Comments To Notes In Adobe PDF

Changes any comment entries to PDF comments. If the currently open Word document contains comments, more options appear in the Comments list on this tab

Convert Footnote And Endnote Links

Integrates these into the PDF.

Bookmark Tab

Bookmark tab

The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF.

Convert Word Headings To Bookmarks

Selects all the headings in the Elements list for conversion to PDF bookmarks.

Convert Word Styles To Bookmarks

Selects all the text styles in the Elements list for conversion to PDF bookmarks.

Convert Word Bookmarks

Converts any user-created Word bookmarks to PDF bookmarks.

List

The list section allows you set the levels for headings and styles as well as bookmark status.

Bookmark

Displays X’s, indicating whether individual elements are converted to PDF bookmarks. Clicking an individual Bookmark option changes the selection status for that element.

Level

Specifies where the element fits in the hierarchy structure of the PDF Bookmarks panel. Clicking an individual Level number opens a menu that you can use to change the value.

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